Last updated: July 2026
Real estate voice note management
Real Estate Agents: Stop Losing Deals in Voice Notes
Built for agents — from
€1.99/mo
WhatsApp + Telegram • cancel anytime • live in 1 min
For real estate agents: forward any client WhatsApp or Telegram voice note to HearType. Get a text summary with the property, price signal, dates, and action items — so you can triage offers between viewings without listening to every minute of audio. Never operate your phone while driving.
Monday morning. You unlock your phone and see 24 WhatsApp voice notes from clients. Questions about properties, requests to schedule viewings, price objections, an offer. Each one one to three minutes long. You have a viewing at 9am, a second at 10:30, and you are already in the car. You cannot listen to them all while driving. You cannot listen in front of clients. You cannot miss the offer.
This is the daily reality of real estate. A huge share of client communication in property happens over WhatsApp voice. It is personal, it is fast to send, and it is where clients feel comfortable. But on your end, every voice note is a time debt — two minutes of audio that requires two minutes of silent, focused listening before you know what is actually being asked.
HearType reads them for you. Forward any client voice note to your HearType bot and receive a text summary — price, date, property, key request — within seconds. Read it in one glance while waiting at a red light. No audio. No headphones. No missed deal.
Below you will find agent stories, a full feature breakdown, a direct comparison of how agents work with and without HearType, pricing for every level of activity, and answers to the most common questions agents ask before switching.
Ready to stop losing deals in voice notes?
Sign up in under a minute. HearType messages your WhatsApp first — no number to save, no app to find. From €1.99/mo, cancel anytime.
Get started →From €1.99/mo • no commitment • live in 1 min • no app needed
Why Voice Notes Are a Real Estate Agent’s Biggest Blind Spot
Real estate clients use voice notes because they are easier than typing long messages about properties, requirements, and offer details. A client asking about a three-bedroom apartment with a budget revision and a question about the parking will send a two-minute voice note rather than write three separate messages. From their side, it is more natural. From your side, it is two minutes you cannot afford to lose.
The stakes are higher in real estate than in almost any other sector. A missed voice note is not just a missed message — it can be a missed offer, a missed price negotiation, or a client who felt ignored and went to another agent. Every unanswered voice note has a potential commission attached to it. Listening while driving is dangerous. Listening in front of another client is rude. Listening at the end of the day means responding twelve hours late.
24+
average WhatsApp voice notes a busy real estate agent receives on a Monday morning
80%
of real estate client communication on WhatsApp happens via voice notes, not text
7
languages HearType supports — essential for agents with international buyers
Every missed voice note is a potentially lost commission. The problem is structural: voice notes cannot be skimmed like text. You cannot safely review them while driving, and you should wait until you are parked before forwarding or reading any result.
HearType is that conversion layer. It sits inside the WhatsApp you already use, requires zero setup beyond a one-minute sign-up, and turns every forwarded client voice note into a readable summary with the key details extracted — price, date, property, request — in seconds.
Three Agents Who Stopped Missing Client Requests
Voice note overload looks different for a solo agent in Paris, a London realtor mid-viewing, and a Madrid agency owner managing a team. Here is how each of them fixed it.
Sophie, real estate agent
Paris, France
Sophie handles around fifteen active buyers at any time. On a Tuesday, a motivated buyer sent her a two-minute voice note confirming an offer on a flat in the 11th arrondissement — a full-price offer, ready to sign. Sophie was in a viewing when the note arrived. By the time she listened to it that evening, the seller had accepted another offer from a competing agent who had called earlier that afternoon. The commission Sophie lost was four times her monthly subscription to HearType. She signed up the same evening. Now she forwards every client voice note the moment it arrives and reads the key detail before she has even walked into the next viewing.
David, realtor
London, UK
David specialises in investment properties and works with buyers who move fast. During a Saturday viewing, a client sent him a voice note asking him to revise a price on a Shoreditch apartment before a competing offer came in — the buyer wanted to move that afternoon. David was mid-tour with another client and could not play audio. He forwarded the note to HearType while his client was looking around the kitchen. The summary appeared before he had left the room: revised offer amount, urgency level, requested response window. He stepped out for two minutes, called the seller’s agent, and had an accepted offer by the time he reached his next property. He still credits HearType with that deal.
Carmen, agency owner
Madrid, Spain
Carmen runs an agency with five agents, all handling their own client portfolios on WhatsApp. She used to worry that client requests were slipping through the cracks when agents were out on visits — and she was right. After rolling out HearType across her team, every agent started forwarding client voice notes the moment they arrived. Summaries land as text, with price and property details extracted automatically, so agents can triage on the move. Response times across the agency dropped from several hours to under fifteen minutes. Two of her agents have since closed deals they directly attribute to catching an urgent client voice note while in the middle of another viewing.
HearType works for any real estate agent or agency on WhatsApp or Telegram. Get started in 1 min, from €1.99/mo.
Get started →Built for Agents Who Are Always on the Move
Every feature in HearType was designed for people moving between meetings and properties. Use it only when safely parked or travelling as a passenger; speed and clarity never replace road safety.
⚡
Instant text summaries from any voice note
Forward any client voice note to HearType and receive a plain-text summary within seconds. No audio to play. No headphones. No quiet room required. Read it at a glance in any situation.
🏠
Key info extracted automatically
Price, property address, requested visit date, offer details — HearType pulls the critical data points out of the voice note so you see what matters without reading the full transcript every time.
🚗
Works between viewings and meetings
When safely parked or travelling as a passenger, you can process client voice notes without playing audio. Never operate or read a phone while driving.
📲
WhatsApp and Telegram
All plans cover both WhatsApp and Telegram. Agents who have clients across both platforms use the same forward-and-read workflow in either messenger. One subscription, both channels.
🌍
7 languages for international clients
English, French, Spanish, German, Portuguese, Italian, and Arabic — auto-detected with no setup. Agents working with international buyers and sellers get accurate transcriptions regardless of the client’s language.
🔒
Private and secure by design
Audio is processed and deleted immediately after transcription. No voice recordings are stored. Client details, offer amounts, and sensitive property information never remain on HearType’s servers.
With HearType vs. Without HearType
The difference is not just convenience — it is measurable response time and the difference between catching an offer and missing it.
| Without HearType | With HearType | |
|---|---|---|
| Voice note received while driving | ❌ wait until parked | ✅ read summary at red light |
| Voice note received mid-viewing | ❌ listen after the visit | ✅ read in seconds, discreetly |
| Client offer buried in 2-min audio | ❌ risk missing it | ✅ offer amount extracted instantly |
| International client, different language | ❌ transcribe manually | ✅ auto-detected, 7 languages |
| 20+ voice notes on a Monday morning | ~60 minutes of listening | ~5 minutes of reading |
Plans — Scale With Your Volume
No commitment, cancel anytime. Busy agents receiving 20+ voice notes a day should look at Pro or Premium. For agencies, each agent has their own individual plan.
Basic
For occasional use
1.99€/month
- ✓5 voice notes per day
- ✓WhatsApp + Telegram
- ✓AI summary + key points
- ✓Full transcription on 👍
- ✓7 languages
Pro
For active agents
3.99€/month
- ✓30 voice notes per day
- ✓WhatsApp + Telegram
- ✓AI summary + key points
- ✓Full transcription on 👍
- ✓7 languages
Premium
Ideal for busy agents
7.99€/month
- ✓Unlimited voice notes
- ✓WhatsApp + Telegram
- ✓AI summary + key points
- ✓Full transcription on 👍
- ✓7 languages
From €1.99/mo. No commitment, cancel anytime.
Frequently Asked Questions
The questions real estate agents ask before switching to HearType — answered straight.
Can I use HearType between client visits?
Yes, once you are safely parked or travelling as a passenger. Never operate a phone while driving. Between visits, forward the voice note to HearType and read the summary without playing audio in front of a client.
Does HearType work with international clients in different languages?
Yes. HearType supports 7 languages: English, French, Spanish, German, Portuguese, Italian, and Arabic. Language is detected automatically — no configuration needed. If you work with international buyers or sellers who send voice notes in their native language, HearType transcribes and summarises them in that same language without any setup on your end.
Can my whole agency team use HearType?
Yes. Each agent signs up individually at heartype.com. Within seconds, HearType sends them a WhatsApp message and their personal transcription bot is active. There is no admin setup, no licence management, and no tool to onboard — every agent in the team uses it straight from their existing WhatsApp. Agency owners can ask all agents to start on the Basic plan and upgrade only those who need higher daily volumes.
How does HearType handle sensitive property information?
HearType processes audio and deletes it immediately after generating the transcription. No voice recordings are stored on HearType's servers. Only the text output is returned to you. The service does not access your WhatsApp conversation history — it only reads the voice note you explicitly forward. Client details, offer amounts, and negotiation content remain private.
Does HearType work in WhatsApp group chats with clients?
Yes. HearType works by forwarding voice notes. When a client sends a voice note in a group chat — a shared buyers group, a viewing coordination thread, or a seller update group — you long-press the note, tap Forward, and send it to your HearType bot. The summary arrives in seconds. It works for any group or individual chat on WhatsApp.
What's the best plan for a busy real estate agent?
For most active agents receiving 20 or more voice notes a day, the Pro plan at 3.99 euros/month is the right fit — it covers 30 voice notes per day across WhatsApp and Telegram. Agents handling very high volumes or managing multiple properties simultaneously should consider Premium at 7.99 euros/month for unlimited transcriptions. Try it for a month to confirm it works for your workflow — no commitment.
No app. No onboarding. No missed deal.
Every Client Voice Note, Readable in Seconds
HearType works inside the WhatsApp you already use. No new app. No training. You are active in under a minute, from €1.99/mo. Never miss another offer hidden in a voice note.
Get started →From €1.99/mo • no commitment • live in 1 min